Different types of documents

With several types of business documents out there, remember that each one may have unique formatting needs. For instance, business reports may require page numbers or a cover page, while a memo may require your company’s letterhead. Always keep the needs of your document type in mind as you format, and you will better serve your audience.

To learn more about various document types, review our lessons on business emails, memos, reports, and letters.

Using graphics

If you use graphics like images and charts in your document, make sure they’re clear and legible. While you should use as many graphics as necessary, don’t add them solely for decoration. Otherwise, the extra visuals can take over the document and bury your message.

In the following example, the only graphic is a chart that's easy to read and doesn't dominate the page.

Properly formatting a business document can make a big difference in the quality of your work. Take time to format and organize your message, and it will be professional, clear, and effective.