Grammar and Style in Business Writing

Business writing must include certain style and grammatical requirements and norms as follows:

Know your audience. Also be mindful of your tone, which will vary depending on the message you wish to convey, notes "Technical & Business Writing." For example, a letter of complaint will have a far different tone than a grant proposal, says the reference guide.

Use nonsexist language. It should be obvious in today's business climate that sexism is not tolerated at most companies. Work to eliminate gender-biased language.

Don't overuse visuals. Graphic displays should make up no more than 10 to 25 percent of the business writing, says "Technical & Business Writing."

Use simple, active verbs. Passive writing is harder for your audience to read and it's generally more convoluted. So, don't say: "Two students have been assigned to assist the professor." Instead, keep it simple, direct, and active: "Two students will assist Professor Smith."

Avoid jargon and words that simply seek to impress. So, say complete not aggragate,  aware not cognizant, and prevent not obviate, for example.

Avoid unsupported generalizations, says "Technical & Business Writing." Don't say: "The study proves that the only way to lose weight is by counting calories." Instead, write, "The study suggests one very successful way to lose weight is to count calories."